Enabling Email Notifications

With WebReserv you can select what email template to use when a reservation is Pending, Confirmed, Declined or Cancelled. If you do not want a particular email to be sent to customers, then you can choose None (no message/email) for that template.

In addition to the default templates provided by WebReserv, you can also customize emails or create your own.

To set the emails or see what template is being sent for a product, go to Setup - Products & Reservation Rules -select a product to Edit- Automatic Email Notifications.

 A customer will automatically receive a reservation email under the following circumstances:

  • A new reservation is made
  • Reservation status changes from Pending to Confirmed
  • Reservation status changes from Pending to Declined OR Confirmed to Cancelled.
  • Start date/time or end date/time is changed
  • The product has been changed

In any of these circumstances a reservation email is automatically sent to the customer.

You can also designate if you want a Pre-Visit and/or Post-Visit email sent to customers.  These notifications are designed to prepare and remind your customers of their upcoming reservations and to thank them for their business after their reservation.  (Note: this feature is only available to Gold and Enterprise account type.)


In addition to sending notifications to your customers, you will receive a notification email whenever a new reservation is made. It will be sent to the email address you used when you created the account, but you can also add additional email addresses here.

As an option, you can set another Reminder email to be sent to you to remind you of an upcoming booking.  This is helpful in preparing the rental or room prior to arrival.